Online board meetings are a convenient solution to non-profit board members‘ busy schedules. Attendees will not be stranded in traffic and deadlines, and also save on travel expenses. Board meetings online are just as effective with a few simple guidelines.
It’s important to use tools that make meetings more interactive and exciting. For instance using video to interact with attendees can increase engagement as it enables attendees to observe others‘ body language and use non-verbal communication. Additionally, the ability utilize instant messaging within the meeting can help keep the conversation flowing. Finaly, requiring attendees to declare their attendance will ensure that they are heard and noticed throughout the meeting.
The agenda should be carefully planned so that everyone knows what will be discussed and how it will be carried out. According to the Nonprofit Learning Laboratories the agenda should contain 20% fewer items in order to give more time for conversation and discussion.
Another benefit of the virtual format is that it opens up opportunities for new members that would otherwise be disqualified because of time or cost limitations. This allows for the board to include new perspectives and ideas that could lead to more informed decisions. The meeting also has the potential to be more accessible to a wider audience by eliminating physical barriers. Boards with dashboards can help attendees prepare for meetings, and also provide data to discuss.